Right to attend and vote at the Meeting
In order to attend and have the right to vote at the Meeting, a shareholder must hold Nokia shares on the record date of Friday, May 18, 2018. Changes in the holding of shares that take place after the record date have no effect on the right to participate or to vote at the Annual General Meeting.
In addition, nominee registered shareholders i.e., shareholders who are holding their shares under the name of a broker, custodian bank or other nominee (“Custodian”), need to be temporarily registered in Nokia’s Register of Shareholders. Please contact your Custodian for further instructions regarding registration, participation, proxies and voting well before May 23, 2018. Nominee registered shareholders can only register through the Custodian, not through the Company.
Nominee registered shareholders will be temporarily registered in the Register of Shareholders only for the purpose of attending and voting at the Meeting. A temporary registration in the Register of Shareholders is at the same time a notice of attendance to the Meeting. The registration does not affect your ability to trade with the shares registered.
Proxies given to another representative than the Custodian
If you wish to attend the Meeting represented by someone else than your Custodian, a written power of attorney and a notice to attend the Meeting shall arrive at Nokia’s Register of Shareholders no later than on Wednesday, May 23, 2018 at 4:00 p.m. (Finnish time).
Register of Shareholders
P.O. Box 226
FI-00045 NOKIA GROUP
Note that also in these cases the shareholder needs to be temporarily registered to the Register of Shareholders. Please instruct your Custodian accordingly.
For further information, you may also contact Nordea Bank Finland Plc in Finland, tel. +358 9 1655 1039 from Monday to Friday at 10:00 a.m. – 12:00 noon and 2:00 – 4:00 p.m. (Finnish time).
Taxation of Dividends
Nokia deducts withholding tax on dividends in accordance with mandatory Finnish tax regulations. The general withholding rate is 30%.
Non-residents with a limited tax liability in Finland can benefit from a full or partial exemption of withholding tax based on the relevant tax treaty between Finland and the country of tax residency of the recipient. However, an exemption is subject to verifying your tax residency to your broker, custodian bank or other nominee (“Custodian”) well in advance of the dividend record date of June 1, 2018.
Accordingly, the holder of nominee registered shares or ADRs shall declare and verify the country of residence to its Custodian who should provide these details with appropriate instructions on taxation to the Finnish sub-custodian. Nokia is obligated to follow applicable tax regulations and pays net dividends to its shareholders who reside outside of Finland according to the general 30% withholding rate, unless the Finnish sub-custodian provides the company with other applicable withholding rate based on the shareholder verifying his/her tax residency as required.
Should the tax be withheld incorrectly the amount can be corrected either by:
a) contacting your Custodian and verifying the tax residency through the Custodian. If this is done before the end of the year in which the dividend was paid, you will receive tax refund as soon as practicable; or
b) personally claiming refund of the tax withheld from the Finnish tax authority. However, this can only be done by contacting the Finnish tax authority directly and only after the end of the fiscal year in which the dividend was paid.
Note that Nokia cannot process tax information of individual shareholders and no certificates of residency should be delivered to Nokia.
For more instructions on tax refunds, please refer to the website of the Finnish tax authorities at https://www.vero.fi/en/individuals/