Right to attend and vote at the Meeting
In order to attend and have right to vote at the Meeting, a shareholder must
1. be registered in the Register of Shareholders of Nokia, on Monday, June 6, 2016 * ; and
2. give prior notice of attendance no later than on Thursday, June 9, 2016 at 4:00 p.m. (Finnish time).
*Shareholders whose shares are registered on his/her Finnish book-entry account are automatically registered in the Register of Shareholders of Nokia.
Notice of attendance
In order to attend the Meeting a shareholder must give prior notice of attendance either
b. by telephone to +358 20 770 6870 from Monday to Friday at 9:00 a.m. – 4:00 p.m. (Finnish time); or
c. by letter to the Register of Shareholders, Nokia Corporation, P.O. Box 226, FI-00045 NOKIA GROUP, Finland.
The notice of attendance needs to be received by Nokia Corporation no later than 4:00 p.m. (Finnish time) on Thursday, June 9, 2016.
In connection with the notice of attendance, a shareholder shall provide his/her name, personal identification number, address, telephone number, the name of a possible assistant and the name and the personal identification number of a possible proxy representative. The personal data given to Nokia Corporation is used only in connection with the Annual General Meeting and for processing related registrations.
A shareholder who has a Finnish book-entry account may vote in advance on certain items on the agenda through the internet service until June 9, 2016 at 4:00 p.m. (Finnish time). The Finnish book-entry account number of the shareholder is needed for identification.
Please note that a shareholder voting in advance may use his/her right under the Finnish Limited Liability Companies Act to ask questions or request a vote at the Annual General Meeting only by attending the Meeting in person or by way of proxy representation. It is not possible to make a counterproposal when voting in advance.
Changes to the votes cast in advance may be made through the Company’s website until June 9, 2016 at 4:00 p.m. (Finnish time). A shareholder may also change his/her votes at the meeting venue by contacting the Information desk. Such changes are advised to be made before the Meeting begins.
Providing proxies in advance
If a private individual shareholder gives prior notice of attendance by using internet service and wishes to authorize a representative to attend the Meeting in person on his/her behalf, the proxy can be given by using the internet service. When providing a proxy online the internet service requires identification by giving a personal Finnish book-entry account number. Also the proxy holder’s name and identity number are required.
When giving a prior notice of attendance by telephone or by letter the proxies must arrive at the Register of Shareholders of Nokia on Thursday, June 9, 2016 at 4:00 p.m. (Finnish time) at the latest.
Nominee registered and ADR holders please see more information on Shareholders registered outside of Finland.
Other practical instructions for shareholders in Finland
Voting tickets will be sent prior to the Meeting by mail to an address in Finland to a registered shareholder or his/her authorized representative. A shareholder with an address outside of Finland will receive the voting ticket on arrival to the meeting venue, at the Information desk.
If a shareholder has voted in advance by using the internet service, an attendance card is sent to the shareholder.
NOTE. In order to receive the voting ticket, please update your address information with your own book-entry account operator (e.g. bank or broker) in Finland.
However, if a shareholder has registered to attend the Meeting but has not received the voting ticket or the attendance card, the shareholder should contact the Information desk at the meeting venue.
Shareholders and their representatives are required to present a voting ticket or an attendance card in order to be admitted to the Meeting. In addition, shareholders, their representatives and possible assistants are required to prove their identity at the entrance.
The temporary Register of Shareholders of Nokia Corporation, as per June 6, 2016, is available at Euroclear Finland Ltd., Urho Kekkosen katu 5 C, Helsinki on June 14, 2016 at the latest, and at the meeting venue.